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Electronic Data Interchange (EDI)

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NS provides Internet access to systems for suppliers to receive purchase orders and send invoices electronically. NS also can pay suppliers electronically via an Automated Clearing House transaction.

Electronic Data Interchange

EDI is the electronic transfer of business documents, including purchase orders and invoices. Through EDI, data can be printed or downloaded for processing by internal business applications. Suppliers using traditional EDI typically have in-house developers or outsource software companies to integrate EDI with their internal systems. 

EDI Benefits:

  • Reduced cycle time 
  • Increased productivity 
  • Improved accuracy 
  • Reduced costs 
  • Minimized paper use and storage 
  • Improved business relationships

To use EDI with NS, contact:

For Purchase Orders

For Invoices/ACH (Accounts Payable)

ORISS: An EDI Alternative

ORISS, the Online Rail Industry Supply System, is the fee-based third-party EDI solution developed by Transentric for the small- to medium-sized railroad suppliers who are unable to use traditional EDI. Companies without EDI capabilities use ORISS to conform to railroad EDI requirements. Suppliers using this service can view and print purchase orders and create invoices electronically.

ORISS offers three service levels:

  • Purchase orders and invoicing (requires a monthly service fee) 
  • Material invoicing only (no monthly fee) 
  • Fuel invoicing only (no monthly fee) 

NS sends purchase orders to ORISS through the normal EDI process. Transentric converts the EDI data to a Web form viewable by suppliers subscribed to ORISS. The purchase order is stored on the website for suppliers to view, convert to an invoice, and return electronically to NS for automatic processing.

Click here for more information on ORISS and the registration process

Register for one of the ORISS services

Electronic Data Interchange Agreement

NS EDI suppliers must sign an Electronic Trading Agreement to receive purchase orders via EDI, which replaces paper communications with electronic communications. All existing terms, conditions, and agreements between the parties are unaffected. The NS Purchase Order Terms & Conditions and NS Freight Routing Instructions included with every paper purchase order sent through U.S. mail are included attachments to the Electronic Data Interchange Agreement.

Electronic Data Interchange Agreement

Download PDF 135 KB

EDI Standards

NS conforms to the Implementation Guidelines for EDI developed by the RailMarketplace Committee on Information Standards. The guidelines are a subset of the American National Standards Institute  Accredited Standards Committee X12 Electronic Data Interchange standard. Rail industry guidelines meet the specific needs of EDI between railroads and their suppliers.

Review Guidelines